Historical Archive of Kikinda, as the competent institution for protection of movable cultural property, conducts supervision and preventive protection of archive materials and registry materials in the territory of North Banat district – Municipality of Kikinda, Novi Kneževac and Čoka. Professional service for the protection of archival and registry material out of Archives in the territory of archival jurisdiction is authorized to supervise archiving, storage, maintenance and professional selection of the archive material, and excretion (destruction) of the worthless registry material with expired storage date. If necessary, it requires measures to offset the identified deficiencies, suggests professional help and initiating legal action against the owners of archives and registry materials if they do not perform their obligations.
Служба за заштиту архивске грађе ван архива
Service for the protection of archive materials outside the archive is one of the most important services of Historical Archive of Kikinda. Its task is to supervise the proper archiving and preservation of archive materials and registry materials while they are still in care of its creators, from their inception to handover archive. Service for the protection of archive material outside the Archives is visiting archives in its jurisdiction and insight into its condition is stable and determines whether it meets the legal requirements regarding the safeguarding and protection of archives. The main source of law in the field of protection of archives as a cultural property, the Law on Cultural Property (Official Gazette No. 71/94), which defined the concept of archival material, creators obligations with regard to storage, as well as procedures for isolating worthless registry material and handover registry units. Under this Act, the creators of archive material are obliged to pass regulations and policies regarding the manner of storing and recording archives and registry materials, including a list of the most important category of archive materials and registry materials with the retention period. Service for the protection of archive material outside the Archives provides professional help for the creators of archive material, particularly with regard to the drafting of the list of categories of the worthless registry material to be applied only from the time when the heritage protection of archive materials outside archives with its consent.
Archive material is contained of original and reproduced written, drawn, computerized, printed, photographed, filmed, microfilmed, phonographic or otherwise recorded documented material of special importance for science and culture that has emerged in the work state bodies and organizations, the bodies territorial autonomy and local government, political organizations, institutions and other organizations, religious communities and individuals, regardless of when and where it originated and whether it is in the care of relevant institutions or not.
Registry material consists of files, computer files, movie of video clips; databases and various records that were created on the computer, moving images, texts and recordings of television programs, photographic and phonographic recordings and otherwise prepared records and documents; books and book records, records and documents, texts and recordings of radio programs, as well as microfilms of them, received and incurred in the work of state authorities and organizations, authorities of territorial autonomy and local self-government institutions, other organizations and religious communities which are relevant to their current work or while has not been made the selection of archival material in accordance with the provisions of the Law on Cultural Property.
Article 37: State authorities and organizations, state authorities of territorial autonomy and local self-government, institutions, enterprises and other legal entities in the course of whose work arises registry materials are obliged to: 1) identify and date registry material and take care of the current records; 2) to store registry material in orderly and safe conditions; 3) to classify and archive registry material; 4) to make selection of archival materials and destroy worthless registry material within one year from the date of expiry of the period of storage. Worthless registry material can be destroyed only upon written approval of the relevant archive. Archival material is, beyond any doubt, unique cultural heritage that goes through the multilayered process of its formation and selection, prescribed by this Law. As a first measure to protect the archival material that will be made in the future, in paragraph 1 of this Article shall be the obligation of state bodies and organizations and other legal entities in the course of whose work arises registry material. The obligations proscribed in this article are the result of centuries of human experience and a guarantee that all registry material in which contains evidence of the facts, situations, relationships, events, personalities, will be preserved for scientific and professional use.
Creators – holders of archive materials and registration materials are required to: – facilitate supervision of the competent institution to protect, and deliver to the protection institution information required by – pass regulations on archive operations (to determine the manner of classifying and archiving …) and create a list of categories of registration materials with deadlines storing and presenting it to the competent institution to obtain the consent of protection; – keep archival material and current records in orderly and safe condition, and in a protective packaging units; – to record all current records and archival materials in archival book and submit a photocopy of the relevant archival books; – carry out the selection of archive material and exude registry material with expired keeping with the agreement of the competent institutions of protection; – to perform handover of archival material (and registry materials) to the Historical Archives in accordance with legal provisions; – to comply with legal requirements, and other norms (decrees, etc.) which regulate the process with archival and registry material.